Calendar, under Bookings in the sidebar. One row per vehicle, time running across, so you can see what is out, what is free and where the gaps are.
Moving around
- Day, Week and Month change how much you see at once. Month is a rolling 30 days from wherever you are, not a calendar month, so it does not jump to the 1st when you switch.
- Arrows move a period at a time; Today brings you back.
- Your view choice is remembered, so the calendar opens the way you left it.
Giving a booking a car
A booking made on your website usually picks a vehicle group — "small SUV" — rather than a specific car. Somebody has to say which one. That is this screen.
Click the booking on the calendar and use the allocation field in the panel that opens.
Two rules apply, and they are enforced rather than advisory:
- the vehicle has to be in the group the customer booked, and
- it has to be actually free for those dates.
A car that fails either is not offered. If nothing is offered at all, every vehicle in that group is committed for the window, and you are looking at a real capacity problem rather than a screen problem.
Taking a car off the road
Click the vehicle's row to open the hold panel. This is how you record maintenance, a service, owner use, or a transfer between branches.
Set the window and save. From then on that vehicle is not bookable for those dates — not on your website, and not by you at the counter. Click an existing hold to change or cancel it.
A hold cannot be placed over a booking that already exists. If you try, Glovebox tells you which booking is in the way. Move or cancel the booking first, or narrow the hold around it.
Conflicts and overdue
Two panels open from the calendar:
- Conflicts — vehicles double-booked, or with too little turnaround between hires. Worth clearing before it becomes a phone call from a customer standing in your car park.
- Overdue — cars that should have come back and have not.
Filters
- Location narrows to one branch.
- Show unavailable brings in vehicles that are not currently bookable, so you can see the whole fleet rather than only the working part.
- Show cancelled overlays cancelled bookings, which is how you check whether a gap is genuinely free or something that fell through.
- Density tightens or loosens the rows for a big fleet, and vehicle groups can be collapsed.
If it did not work
- A vehicle is missing. It is filtered out — check the location filter, and turn on Show unavailable.
- You cannot allocate the car you wanted. It is either not in the booked group, or not free for those dates. Both are deliberate.
- A hold will not save. A booking overlaps the window you asked for. The message names it.
- Transfers are not there. Moving vehicles between branches is a module that has to be switched on first.