Help Centre

Fleet & maintenance

Add vehicles, group them for booking, and keep servicing and compliance on track.

How do I add vehicles and group them?

Add each vehicle under Fleet → Vehicles with its rego, type, daily rate and photos. Vehicles are then organised into vehicle groups (e.g. "Compact", "SUV") — customers book a group and Glovebox assigns a specific vehicle. Pricing and availability can be set at the group level, so you're not repeating yourself for every car.

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Can I track servicing and WoF/CoF, and take a vehicle off the road?

Yes. The maintenance side lets you log servicing and compliance jobs and take a vehicle off the road for a repair — from a set date, either until an expected return or open-ended. While it's off the road it's automatically unavailable to book, and it comes back into availability when you close the job.

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Can I move a vehicle between locations?

Yes. From the Fleet Calendar you can add a transfer to relocate a vehicle from one location to another. It shows as unavailable for the transfer window, and its location updates so availability at each branch stays accurate.

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More topics

Getting started Set up your team, sign in securely, and run more than one business. Bookings & availability How customers book, and how you control what can be booked, and when. Pricing Daily rates, seasonal loadings, length discounts and demand-based pricing. Payments, deposits & bonds Taking deposits and balances, automating reminders, and holding bonds. Locations Pickup and drop-off points, delivery fees, instructions and closures. Pickup, handover & self-collection How vehicles are handed over — at the counter, or by the customer themselves. Customer communications The emails Glovebox sends, and operational messaging by SMS, WhatsApp and email. Accounting & Xero GST-ready pricing and automatic sync to your Xero accounts. Your website Run your booking site on Glovebox, or embed booking into a site you already have.

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